Fillable Form W-3SS (2020)

What is Form W-3SS?

Form W-3SS, Transmittal of Wage and Tax Statements, is a form by the Internal Revenue Service (IRS) taxpayers file with the Social Security Administration (SSA) and their local tax department when they are filing paper copies of Form W-2AS, Wage and Tax Statement — American Samoa; Form W-2CM, Wage and Tax Statement — Commonwealth of the Northern Mariana Islands; Form W-2GU, Wage and Tax Statement — Guam; and Form W-2VI — U.S. Virgin Islands.

When filing forms W-2AS, W-2CM, W-2GU, and W-2VI electronically, do not file Form W-3SS. Nevertheless, even if you are only filing one paper for the listed forms, you should still use Form W-3SS.

From the official IRS website, you can download a copy of Form W-3SS you can fill out manually. For your convenience, we have a copy of Form W-3SS that you can complete electronically using our online PDF editor.

How to fill out Form W-3SS?

Form W-3SS is a two-page form. The first page is Copy A and the second page is Copy B.

Form W-3SS has a similar setup as Form W-2, Wage and Tax Statement, and Form W-3, Transmittal of Tax Statements. It is a variation of Form W-3.

To complete Form W-3SS, you need information about your business, including Employer Identification Number (EIN), name, address, contact information, and financial information.

Before filling out Form W-3SS, you need to prepare the appropriate W-2 forms you are filing. You will refer to these forms to ensure the accuracy of the information you will enter.

The lettered boxes require information about your company.

Box a — Control number

Enter the control number.

Box b

Kind of payer

Select your Kind of Payer. You may check one of the following boxes:

• 941-SS
• Military
• 943
• 944
• Hshld. emp.
• Medicare govt. emp.

Kind of Employer

Select your Kind of Employer. You may check one of the following boxes:

• None apply
• 501c non-govt.
• State/local non-501c
• State/local 501c
• Federal govt. box.

Check the Third-party sick pay box, if it applies to you.

Box c — Total number of Forms W-2

Enter the total number of W-2 forms you are filing.

Box d — Establishment number.

Enter the establishment number.

Box e — Employer identification number (EIN)

Enter the nine-digit Employer Identification Number (EIN) assigned to you by the IRS.

Box f — Employer’s name

Enter the name of your business.

Box g — Employer’s address and ZIP code

Enter the address of your business, including the ZIP code.

Box h — Other EIN used this year

Enter other EIN used for the year, if there is any.

The numbered boxes require the combined income and tax information from all the W-2 forms you are filing.

Box 1 — Wages, tips, other compensation

Enter the total annual taxable wages, tips, and other forms of compensation.

Box 2 — Income tax withheld

Enter the federal income tax withheld from the employees’ pay during the year.

Box 3 — Social security wages

Enter the total wages subject to Social Security tax, excluding tips.

Box 4 — Social security tax withheld

Enter the total amount of Social Security taxes withheld for the year.

Box 5 — Medicare wages and tips

Enter the total amount of wages and tips subject to Medicare taxes, including tips. Also, enter tips that the employees reported even if you did not have enough employee funds to collect the Medicare tax for those tips.

Box 6 — Medicare tax withheld

Enter the amount of Medicare taxes withheld for the year.

Box 7 — Social security tips

Enter the total amount of reported tips subject to Social Security tax.

Box 8 — NA

This box is no longer used.

Box 9 — NA

This box is no longer used.

Box 10 — NA

This box is no longer used.

Box 11 — Nonqualified plans

Enter the total amount distributed to the employees from nonqualified plans.

Box 12a — Deferred compensation

Enter the deferred compensation amount.

Box 12b — NA

This box is no longer used.

Box 13 — Third-party sick pay use only

Enter the third-party sick pay amount.

Box 14 — Income tax withheld by payer of third-party sick pay

Enter the amount of income tax withheld by the payer of third-party sick pay.

Box 15 — Employer territorial ID number

Enter the employer’s territorial number.

There are no boxes 16 and 17.

Box 18

Select the appropriate box to determine the type of forms you are filing. You may check one of the following boxes:

• W-2AS
• W-2CM
• W-2GU
• W-2VI

Box 18 is not available in Copy A of Form W-3SS.

After filling out all boxes, enter the following details:

• Employer’s contact person — Enter the name of the individual to represent the company.
• Employer’s telephone number — Enter the business’s telephone number.
• Employer’s tax number — Enter the business’s tax number.
• Employer’s email address — Enter the business’s email address.

Signature

Enter the signature of the person representing the company.

Title

Enter the job title of the person representing the company.

Date

Enter the date when Form W-3SS was signed.

When to file Copy A of Form W-3SS?

Mail Copy A of Form W-3SS, together with W-2AS, W-2CM, W-2GU, or W-2VI forms by February 21.

Where to submit Copy A of Form W-3SS?

Remember that you should not file Copy A of Form W-3SS if you are filing W-2AS, W-2CM, W-2GU, or W-2VI forms electronically.

File W-3SS with W-2AS, W-2CM, W-2GU, or W-2VI paper forms to:

Social Security Administration

Direct Operations Center

Wilkes-Barre, PA 18769-0001

Where to submit Copy 1 of Form W-3SS?

For Form W-2AS (American Samoa)

Mail Copy 1 of Form W-3SS and W-2AS forms, to:

American Samoa Tax Office

Executive Office Building

First Floor

Pago Pago, AS 96799

For Form W-2GU (Guam)

Mail Copy 1 of Form W-3SS and W-2GU forms, to:

Guam Department of Revenue and Taxation

P.O. Box 23607

GMF, GU 96921

For Form W-2VI (U.S. Virgin Islands)

Mail Copy 1 of Form W-3SS and W-2VI forms, to:

Virgin Islands Bureau of Internal Revenue

6115 Estate Smith Bay

Suite 225

St. Thomas, VI 00802

For Form W-2CM (Commonwealth of the Northern Mariana Islands)

Mail Copy 1 of Form W-3SS and W-2CM forms, to:

Division of Revenue and Taxation

Commonwealth of the Northern Mariana Islands

P.O. Box 5234 CHRB

Saipan, MP 96950