Fillable Form Room Rental Agreement

What is a Roommate Agreement?

A Roommate Agreement is a legal agreement set between a Principal Tenant or Landlord of a property, all current co-roommates residing on the property, and a prospective New Tenant.

Roommate Agreements are important documents for preventing any disagreements between roommates, especially on matters relating to the payment of utilities and rent. By outlining the responsibilities, payments, and others that a tenant must adhere to in the agreement, all tenants residing in the property can ensure that everyone is fulfilling the responsibilities assigned to them as agreed, and those important payments such as those necessary for essential utilities and services and rent are made on time.

Who needs to use a Roommate Agreement?

The Roommate Agreement Form is needed by both a Principal Tenant or Landlord and a prospective New Tenant in order to establish the conditions for the New Tenant’s acceptance as a co-roommate for the duration of the lease. A Roommate Agreement form must be fulfilled in order to formalize the agreement and ensure that all parties (up to and including any existing co-roommates) are aware of the terms of the New Tenant’s stay.

How to fill out a Roommate Agreement?

The Roommate Agreement Template is a very simple, if slightly long, form to fill out. Make sure to download the form in PDF before printing it to ensure that all information entered and the format of the form will remain intact even after being printed or otherwise given to the relevant person or people.

Section 1 - Parties and Property

Date

Enter the date that this agreement was created.

New Tenant

Enter the name of the New Tenant.

Landlord/Principal

Enter the name of the Landlord or Principal Tenant of the property.

Current Co-Tenants

Enter the names of any current co-tenants on the property.

Property

Enter the name of the property.

Term of Agreement

Enter the term of your lease agreement (the starting date and the end date).

This section further declares that the New Tenant understands that they are entering a binding legal agreement that can and will be enforced by the Landlord or Principal Tenant and other roommates, and that if the owner of the property is not also living on the property, that this agreement will not protect them or any of their roommates against any claims that the property owner may have against them.

Section 2 - Security Deposit

Deposit Amount

Enter the amount of the provided security deposit for the premises. Then enter the total of all deposits provided by all roommates and the provided security deposit.

Liability

The New Tenant accepts that they will be held responsible for any damages that they, their pets, or their guests cause, and they will reimburse the other roommates for the part of the security deposit withheld for the damages.

Section 3 - Rent

Rent

Enter the total amount of rent that must be paid per month, then the amount that the New Tenant agrees to pay per month upon signing this agreement.

Payment Receiver

Enter the name of the person or entity to whom all payments must be made.

Eviction

This section declares that the New Tenant understands that the owner of the property can evict all of the tenants if the Landlord does not receive the rental payments in full and on time each month.

Section 4 - Utilities

Utility Payment Allocation

Enter the fraction of the payment for utilities and services that the New Tenant will pay, and for which utilities and services.

Utility Responsibility

Enter the utilities and services that the New Tenant agrees to take responsibility for and ensure that monthly payments are collected and made by all co-tenants in full and on time for the maintenance of said utilities and services.

Additional Utilities

Enter any additional utilities and services that the New Tenant agrees to pay for.

Section 5 - Move-Out

This section declares that the New Tenant must take on the responsibility of finding a replacement tenant if they decide to move out of the rental premises before the lease is concluded. Additionally, should any other roommate move out, the primary responsibility to find a replacement tenant will fall to the Landlord or Principal Tenant.

Section 6 - Additional Agreements

Attach a description (written on a separate sheet of paper) of any and all additional agreements that will be added to this form. These may include, but are not limited to, the following:

• Food or Shopping agreements
• Cleaning responsibilities
• Privacy
• Parking
• Sharing of personal items
• Noise and study times
• Smoking or Drinking
• Parties and entertaining
• Overnight guests
• Pets

Section 7 - Governing Law

Enter the state under whose laws the lease will be governed by.

Section 8 - Authorization

Enter the day, month, and year that the agreement was executed.

Principal Roommate/Landlord’s Signature

Have the Principal Roommate or Landlord enter their name and sign the form in the spaces provided.

New Roommate’s Signature

Have the New Tenant enter their name and sign the form in the spaces provided.

Co-Roommate Signatures

Have each of the current co-roommates enter their name and sign the form in the spaces provided.

Tips when filling out a Roommate Agreement

The Roommate Agreement PDF is a very simple and easy form to fill out. However, as it is considered to be legally binding and requires the agreement of multiple people, it is important to review all the terms, conditions, and information provided on this form and attached to it. This will help to avoid misunderstandings and make sure that all parties involved are aware of all parts of the agreement.

Keep the form in a safe and secure place. Make sure to keep the form in an organized space. This will help to avoid issues that may arise from losing a copy of the form, such as identity theft.

Legal advice and Notarization. Any of the involved parties may wish to consult a legal professional in order to ensure that the terms as outlined in the article are fair and reasonable. In addition, it may be beneficial to have the form notarized, as another way of ensuring that all parties signing the form are who they say they are and are aware of and agree to all the terms and conditions outlined in the argument.

Practice good contract management. Create a copy of the accomplished form and store it in a safe and secure area. This will be useful for backup purposes should something happen to the original copy, or for any possible future legal purposes.