Fillable Form Photographer Services Agreement

What is a Photographer Services Agreement?

A Photographer Services Agreement is a legal agreement between two parties (a Photographer and a Client) in order to enlist the services of a Photographer.

There are various events and occurrences that may require a person to hire a photographer, such as weddings, professional photoshoots, corporate events, and other such occasions. Photographers are generally hired for the purpose of documentation of the event, which may be used either for professional purposes (such as in advertising) or simply for personal reasons, such as to have pictures to keep as memorabilia.

A Photographer Services Agreement Form will generally contain any terms set by the Photographer themselves and the client. Depending on the event, the nature of the pictures that the photographer must take, as well as the number of pictures, the way that the pictures must be taken, and any other details relevant to the work of the Photographer, will also be outlined as part of the terms of the agreement.

Who needs to use a Photographer Services Agreement?

A Photographer Services Agreement Template will generally be drafted after some negotiation and discussion between the Photographer and their prospective Client(s) to properly set their terms for the agreement. Depending on the state that the agreement is made in, there may be various laws affecting the way that these kinds of agreements may be made or executed. Make sure to check if any such laws exist to avoid experiencing legal issues.

How to fill out a Photographer Services Agreement?

The Photographer Services Agreement Template is a very short and easy form to fill out. Make sure to download the form in PDF before printing it to ensure that all information entered and the format of the form will remain intact even after being printed or otherwise submitted to the relevant person or entity.

Due to the nature of the form as a legal agreement, make sure that all parties understand and agree to all the terms outlined below.

Date

Enter the date that the agreement was entered into.

Photographer Name

Enter the name of the Photographer.

Client’s Name

Enter the name of the Client.

Whereas

This section certifies that the following are true:

• The Client will obtain photography services from the Photographer.
• The Client agrees to engage the Photographer as an independent contractor, and the Photographer agrees to provide their services to the Client.
• Both parties agree to the terms outlined in this agreement.

Services

This section declares that the Photographer will provide their services in the location(s) and date(s) as described on the Exhibit A document attached to this agreement.

Non-Exclusivity

This section declares that the Photographer will provide the services described on a non-exclusive basis.

Standard of Performance

This section declares that the Photographer will follow the highest professional standards while providing their services to the Client.

Term

Enter the date that the agreement will expire on, then enter the number of months (then years, if applicable) that the agreement may be extended by, and the number of days before the end of the agreement’s expiry that advance notice of an extension request must be sent by.

Independent Contractor

This section declares that the Photographer will provide their services as an independent contractor, and not as an employee, agent, or broker of the Client.

Payment

Enter the agreed-upon amount that will be paid for the services of the Photographer, and by which day of the next month following the receipt of the Photographer’s invoice for their services the Client will have paid the Photographer.

Expenses

This section declares that the Client agrees to reimburse any pre-approved out-of-pocket expenses incurred by the Photographer as part of their providing their services.

Confidentiality

This section declares that the Photographer will not share or use any confidential information that is disclosed to them or that they find in the process of providing their services to the Client unless given express permission by the Client. This obligation to confidentiality will remain even after the expiration or termination of the agreement.

Delivery

This section states that the Photographer will deliver the photographs and other additional material once printing is completed, as well as a CD with the high-resolution negatives of all the printed images.

Termination

This section outlines the following ways that this agreement may be terminated:

• Either party may terminate the agreement for their convenience by providing a 30-day written termination notice to the other party.
• If either party violates the terms and obligations to be performed under the agreement, the other party may terminate the agreement by providing a 30-day written termination notice.

Assignment

This section states that the Photographer will not assign any of their rights under this agreement or delegate the performance of their obligations to anyone else without the prior written consent of the Client.

Notices

Any notices, bills, invoices, or reports required by this agreement will be considered received on the day they are delivered by hand or on the second business day following deposit in the United States mail to the addresses indicated below. Enter the following information in the spaces provided:

• Client’s Mailing Address
• Photographer’s Mailing Address

Governing Law

Enter the state under which laws this agreement will be governed by.

Dispute Resolution

Enter the location where any disputes in relation to this agreement will be arbitrated in. The decision of the arbitrator will be considered final and binding.

Severability

This section states that should any terms in this agreement become illegal, invalid, or otherwise unenforceable, it will be fully severable from the agreement and will not affect the validity of any other terms on the agreement.

Limitation on Liability

This section states that neither party will hold the other accountable for any indirect, incidental, consequential, special, or exemplary damages that arise from the execution of the services agreed upon by the Photographer and the Client.

Any payment or liability connected to this agreement will also not extend the amount paid to the photographer in a particular period immediately preceding the relevant event. Enter the number of months of pay that such liability cannot exceed.

Indemnification

This section states that both parties will indemnify, hold harmless, and at the other party’s request defend each other’s affiliates, subsidiaries, successors, and assigned officers against any and all claims, losses, liabilities, damages, demand, settlements, loss, expenses and costs that arise from any breach of this agreement or the negligence or misconduct of either party’s employees or agents.

Entire Agreement; Amendment:

This section states that this agreement is final, complete, and exclusive, and will supersede all other versions of the agreement prior to this one. No modification of this agreement will be considered valid unless in writing and signed by both parties.

Waiver

This section states that the waiver by either party of a breach or default under any provision of this agreement will not be effective unless in writing, and will not be construed as a waiver of any future breach or default.

Captions

This section declares that the headings used in this agreement are only for the purpose of convenience and will not limit or construe the contents of any of the sections of the agreement.

In Witness Thereof

Client Signature

Have the Client sign the form in the space provided.

Client Name

Enter the Client’s name in the space provided.

Client Title

Enter any relevant titles associated with the Client.

Date

Enter the date that the Client signed the form.

Photographer Signature

Have the Photographer sign the form in the space provided.

Photographer Name

Enter the Photographer’s name in the space provided.

Photographer Title

Enter any relevant titles associated with the Photographer.

Date

Enter the date that the Photographer signed the form.

Tips when filling out a Photographer Services Agreement

A Photographer Services Agreement PDF is a very simple and easy form to fill out. However, as it is considered to be legally binding and requires the agreement of multiple people, it is important to review all the terms, conditions, and information provided on this form. This will help to avoid misunderstandings and make sure that all parties involved are aware of all parts of the agreement.

Keep the form in a safe and secure place. Make sure to keep the form in an organized space. This will help to avoid issues that may arise from losing a copy of the form, such as identity theft, or not being able to properly provide the requested-for service due to lack of documentation.

Legal advice. Any of the involved parties may wish to consult a legal professional in order to ensure that the terms as outlined in the article are fair and reasonable.

Practice good contract management. Create a copy of the accomplished form and store it in a safe and secure area. This will be useful for backup purposes should something happen to the original copy.