Fillable Form Late Rent Notice

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What is a Late Rent Notice?

A Late Rent Notice is a letter issued to your tenant notifying them of their past due rent. It serves as a written reminder for your tenant’s late rent payment that must be paid immediately. The letter outlines the rent due, the due date, and the late fines incurred by the tenant. Usually, a Late Rent Notice is the first step in attempting to evict a tenant who always fails to pay rent on time.

The document is sometimes referred to as “Notice to Pay Rent” or “Failure to Pay Rent Notice” as this is usually given to tenants to demand payment for late rent. Although the form is more informal than an eviction notice, as a tenant, it is important to take it seriously. If the late rent notice is disregarded, your property manager will most likely begin the eviction procedure once the grace period has expired, which usually takes three to five days.

As a landlord, you may use the Late Rent Notice document if:

• Your tenant has not paid the rent on time, and you wish to send a written notice for payment, which may include late fees.
• You want to emphasize to your tenant the importance of making timely payments.
• You might consider eviction in the future if the rent continues to go unpaid, since a record of late payments will help support your legal eviction.

Most states allow landlords to issue the notice on the first day that the rent is late; because most leases require rent to be paid by the first of the month, this is frequently on the second (although a few states allow extra time if the first day of the month falls on a weekend or holiday).

A Late Rent Notice contains the following information: the name and address of the landlord or the authorized agent, the name and address of the tenant, the location of the property, the contact details of the landlord or the authorized agent, the rent due, the mode of payment and any late charge fees the tenant has incurred for failing to pay on time.

Depending on the terms of the lease and applicable laws, you may be able to charge a late fee to compensate you or your property manager for the extra effort of having to send a written notice to get your tenant to pay on time. It also serves as an incentive for your tenant to always pay the rent on time to avoid financial penalties and to prevent them from falling into a pattern of paying late thinking there’s no harm in doing so. Note that in some cases, your tenant may be withholding rent because you failed to fulfill your lease obligations.

The notice may either come from you or through your authorized agent. Note that if the notice will come from your authorized agent, he must have a Letter of Authorization or a Power of Attorney with him to legally act on your behalf.

You can deliver the notice in person or send it via certified mail, which provides proof of delivery. Another option is to email it with a “read receipt” notifying you when the tenant opens the message. Whatever way you would send it, keep a copy of the late rent notice on file for your reference.

As a landlord, you are not mandated by law to issue a Late Rent Notice. However, it is a wise step to take before filing a motion in the Magistrate Court to reclaim the property.

Failure to meet the late rent notice will result in the termination of tenancy. In most states, the landlords are required to give tenants three to five days to pay up before facing a termination or eviction notice. If you are a tenant, it is important to act fast once you receive the notice. As much as possible, make sure to pay your rent on time to prevent being served with a late rent notice.

As a tenant, you’re responsible for paying your rent on time (as stated on the lease agreement). However, if in any case, you’re aware that you might fall behind the date of the rent payment, it is better to communicate with your landlord and come up with an agreement to prevent the need for a late rent notice.

How to fill out a Late Rent Notice?

No landlord looks forward to completing a late rent notice. However, in some cases, it can and does happen, particularly during instances when a tenant does not pay rent on time and is hard to transact with. It’s a good thing that there are fillable templates online. PDFRun is one of the websites that offers a library of fillable documents you can use.

Using PDFRun, accomplishing a Late Rent Notice does not require a lot of effort. You can electronically fill out the letter in minutes. Simply follow the instructions below.

Tenant

Enter your tenant’s full name.

Address

Enter your tenant’s address.

Date

Enter the date you are creating the notice.

Month of Rent Due

Enter the month the payment of rent is due.

Amount of Rent Due

Enter the amount the payment of rent is due for.

Late Fee

Enter the amount of the additional late fee.

Payment

Mark the appropriate box to determine your choice of mode of payment.

• In person at the address below — Enter the hours the payment should be made at the space provided. Then, mark the box to determine the day you should receive the payment. You may select:
  • Monday
  • Tuesday
  • Wednesday
  • Thursday
  • Friday
  • Saturday
  • Sunday
• By mail to the address stated below.
• Other — Enter other modes of payment you preferred.

Payment Methods

Mark all the boxes that apply to determine the payment methods you prefer.

• Cash
• Money Order
• Personal Check
• Cashier’s Check
• Certified Check
• Wife Transfer
• Other —Enter other modes of payment.

Signature

Affix your signature on the space provided below “Sincerely”.

Landlord

Enter your full name.

Address

Enter your address. Bear in mind that if you mark the “by mail to the address stated below” under Payment, this is the address where the payment will be sent.