Fillable Form Job Invoice

What is a Job Invoice?

A Job Invoice is a document that serves as an official request for payment for services provided. It is typically used by service-oriented enterprises or corporations. It presents a list of the completed tasks and the overall cost of the project. It is handed to the client to bill them for the rendered service.

A Job Invoice is divided into three categories to account for materials utilized, labor costs, and added expenses. It combines all three charges into a single document and acts as a general invoice for payment.

A Job Invoice usually contains the following information:

• Company details — The service provider's complete business name, specific address, contact information, and, if possible, registration numbers or licenses.
• The scope of services — The specific services offered to a client.
• Payment details — The monetary value of the transaction. It includes payment terms, methods, and the amount.
• Reference or the serial number of the invoice — The number to keep in your record in case you need to look at your Job Invoice in the future. It serves as a validation of the invoice.
• Consumer details — Personal details of the consumer, such as name and contact information.
• Materials purchased and used — The materials used in fulfilling labor or services.

Where to get a Job Invoice template?

Usually, service-oriented businesses or companies provide a Job Invoice. If you are a freelancer, you can create your own Job Invoice, providing all the information needed for the completion of the service.

Job Invoice templates are also available online. For your convenience, a Job Invoice template that you can electronically fill out is available on PDFRun.

Who uses a Job Invoice?

A Job Invoice is commonly used by service-oriented businesses. Plumbers, construction workers, freelancers, and anybody else who provides services in exchange for money also utilizes Job Invoice. Once the task is completed, invoices should be delivered to their clients for them to get paid. Clients or consumers use Job Invoice to determine how much they should pay a person for his or her service.

How to fill out a Job Invoice?

Here is a detailed guide on how to fill out a Job Invoice:

Date Ordered

Enter the date the service was ordered.

Order taken by

Enter the name of the person who took the order.

To

Enter the name of the customer.

Phone #

Enter the phone number of the customer

Customer Order #

Enter the customer order number.

Address

Enter the address of the customer

Job Location

Enter the job location of the customer.

Job phone #

Enter the phone number of the company where the customer works.

Starting date

Enter the date when the customer started working for the company.

Attention

Enter the name of the person to whom the invoice should be marked as “attention to.”

Terms

Enter the payment terms of the invoice.

Quantity

Enter the quantity of each material used.

Material

Enter each material used.

Unit

Enter the price per unit of each material used.

Amount

Enter the amount of each material used.

Total

Enter the total amount of all the materials used.

Description of work

Enter a brief description of the work done.

Miscellaneous Charges

Enter the items charged for miscellaneous and the amount.

Labor

Enter the type of labor charged.

Hours

Enter the number of hours of labor.

Rate Amount

Enter the cost of each labor.

Total

Enter the total amount of all the labor applied.

Total labor

Enter the total amount of all the labor applied.

Total Material

Enter the total amount of all the materials used.

Total Miscellaneous

Enter the total amount of all the miscellaneous charges.

Subtotal

Enter the combined amount of the total labor, total materials, and total miscellaneous.

Tax

Enter the amount of tax charged.

Grand Total

Enter the combined amount of the Subtotal and the Tax.

Work ordered by

Enter the name of the person who ordered the work.

Date Ordered

Enter the date when the work was ordered.

Date Completed

Enter the date when the work was completed.

Customer Signature

Affix the signature of the customer.

Authorized Signature

Affix the signature of the authorized person in charge.

Job Invoice Reminders

General reminders:

• Make sure that both parties have a copy of the Job Invoice.
• Make sure that the Job Invoice is signed by the service provider and the client.

For the service provider:

• Make sure to have a complete list of the services you provided.
• Make sure to list all the materials you used for your service.
• Accurate and true information must be provided.

For the clients:

• Make sure to pay all the amount stated in the Job Invoice.
• Double-check the computations to verify the amount that needs to be paid.

Is a Job Invoice different from a Work Order?

When a company or contractor conducts services for clients and pays them for those services, Work Orders and Job Invoices are used. There is a distinction between the two. A work order is a written request from a client for specified products or services. It specifies what has to be done, who is responsible for doing it, and who is responsible for paying the bill. Meanwhile, an invoice is a document that you send to the client to seek payment for products sold or services rendered.

Is an Invoice different from a Bill?

Although an invoice and a bill are fundamentally the same things, they are often used by different parties involved in the same business transaction.

The bill refers to payments owed by customers to suppliers for goods or services. A bill aims to serve as legal proof that a sales transaction occurred for both the buyer and the seller. On the other hand, an invoice is a document that you send to the client to seek payment for products sold or services rendered. It includes information about the customer and is assigned to a unique invoice number for financial reporting, tax, and accounting purposes.

An invoice is sent, whereas a bill is received. In summary, an invoice indicates that you are requesting money, but a bill indicates that you are required to pay for something. When you issue an invoice to a customer, the consumer receives it as a bill.