Fillable Form Equipment Bill of Sale

What is an Equipment Bill of Sale?

An Equipment Bill of Sale is a document that records the purchase of any valuable piece of equipment. It is a legal document that verifies your purchase of a valuable asset like office tools and machinery, kitchen equipment or appliances, entertainment appliances, and other large items. Furthermore, an equipment bill of sale can also be used to determine how much tax sales one has to pay.

An Equipment Bill of Sale is also called As Is Bill of Sale. This is because the equipment is being sold as-is. This document releases the seller from any liability and also protects both parties from any disputes that may arise in the future.

How to fill out an Equipment Bill of Sale?

Filling out an Equipment Bill of Sale may vary from state to state. There are some states that require a bill of sale in every sale transaction, and there are those that do not require the transactions to be notarized. However, filling out an as-is bill of sale would be beneficial for both the buyer and the seller as it could be used as a binding document and can also resolve future disputes. In filling out an Equipment Bill of Sale, there will be certain details and information needed about the product. So, to avoid delays in filling out the form make sure to prepare the following information beforehand:

• The brand of the equipment;
• The model of the equipment;
• The type of equipment;
• The weight and dimensions of the equipment;
• The year the equipment was manufactured; and
• The serial number of the equipment.

State

Select the state where the sale is taking place.

County

Enter the county where the sale is taking place.

Amount

Enter the selling price of the equipment.

Date

Enter the date the form is filled out.

Preamble

Amount

Enter the selling price of the equipment.

Seller

Enter the name of the seller.

Address

Enter the address of the seller, including house number, city, county, and ZIP code.

Buyer

Enter the name of the buyer.

Address

Enter the address of the buyer, including house number, city, county, and ZIP code.

Equipment

Enter the name of the equipment.

Equipment:

Enter the name of the equipment.

Brand

Enter the brand of the equipment.

Type

Enter the kind of equipment.

Model

Enter the model of the equipment.

Year

Enter the manufacturing year of the equipment.

Weight

Enter the weight of the equipment.

Serial Number

Enter the serial number of the equipment.

Description

Enter the description of the equipment.

Price

Enter the selling price of the equipment.

Warranties

This section states that the seller is granting the sale and is transferring the full ownership of the said equipment to the buyer. It also states that the equipment is free from all encumbrances, taxes, fees, and liens at the time of the sale. Most importantly, this section states that the seller defends and is fully responsible for lawful claims and demands with respect to the equipment being sold if there are any.

“AS IS” Condition

This section states that the equipment being sold is “AS IS”. Moreover, it states that the seller disclaims all warranties, express or implied, including any implied warranty of merchantability or fitness for a particular purpose. The seller disclaims any warranty as to the condition or working order of the equipment. It states that the seller does not assume or authorize any person to assume any liability in connection with the sale of the equipment on behalf of the seller. However, the seller’s disclaimers do not affect the terms of any applicable warranties from the manufacturer of the equipment.

Prevailing Party

This section states that if there is any dispute between the parties involved that should result in litigation or arbitration, the prevailing party shall be reimbursed. This includes, but is not limited to, reasonable attorney’s fees and defense costs.

Successors and Assigns

This section states that the terms of this Bill of Sale shall bind both parties. It shall also inure to the benefit of the parties and their respective heirs, successors, assigns, and legal representatives.

Inspection

This section states that the buyer accepts the equipment in its existing condition provided that the buyer has inspected the equipment.

Governing Law

Select the state where the Bill of Sale will be construed in accordance with the law.

In Witness

Enter the date the Bill of Sale is executed.

Seller

Signature:

Affix the signature of the seller.

Name:

Enter the full name of the seller.

Buyer

Signature:

Affix the signature of the buyer.

Name:

Enter the full name of the buyer.

Frequently Asked Questions

Where can you get a copy of an Equipment Bill of Sale?

In some cases, one may get an equipment bill of sale from their local department of motor vehicles or from their county tax assessor or collector’s office. However, if there is no copy of an equipment bill of sale in these offices, one can also compose their own. To ensure that all of the important details are included in the document before filling it out, review all the information required to be supplied.

Is an Equipment Bill of Sale a legal document?

Yes, an Equipment Bill of Sale is a legal document between the seller and the buyer of equipment. It is used to record the transfer of ownership of purchased equipment to the buyer in exchange for a monetary amount.

Can I write my own Bill of Sale?

Yes, you can write your own Equipment Bill of Sale especially when the state where you are in does not require the use of it. However, if you are going to write your own bill of sale, make sure to include all the necessary information about the product including the terms that both the seller and the buyer have agreed upon. Some of the most important things you should include are as follows:

• The amount of consideration paid for the transfer of title
• The date of purchase.
• The name and address of the seller
• The name and address of the buyer
• Specific information about the equipment being transferred from the seller to the buyer
• Guarantee from the seller that the item is free from all claims and offsets
• Any representations or warranties
• Signature of the seller(s)
• Signature of a notary public

The signature of a notary public is needed to make the document legally binding.