Fillable Form DD 200 (2017)

What is Form DD-200?

Form DD-200, Financial Liability Investigation of Property Loss (FLIPL), is a document used by the U.S. Department of Defense (DoD) to record and investigate the circumstances surrounding the loss, damage, or destruction of government (especially that of the Department of Defense) property, and assess financial charges associated with said things. It serves as a tool to determine accountability and financial liability when property is unaccounted for or damaged, as well as prevent unwanted costs from building up through an authorized method. The defense form is critical in maintaining the integrity of military assets and ensuring that individuals or units responsible for such losses are properly identified and held accountable, if necessary.

The primary purpose of Form DD-200 is not just to track material accountability but also to streamline processes that can often encounter delays. Delays can arise from various delay types, such as administrative hiccups or miscommunication between departments. Proper control is necessary to mitigate these issues, and Form DD-200 plays a crucial role in this regard. Responsibility for the accuracy and timeliness of the form falls on those involved in the handling and oversight of these assets. However, it’s essential to note that while the form itself is standard, additional addenda or equipment specifications may be sold separately, ensuring comprehensive reporting for varied circumstances. Similar to how a delay pedal is used to manage sound in music performances, Form DD-200 aids in managing financial accountability and property records, ensuring each department maintains a clear account of its activities.

When filling out Form DD-200, it is crucial to ensure that all entries are precise and comprehensive, taking into account the specific details of each situation. In some instances, the use of specialized equipment like an expression pedal could be related to military assets. For example, if an expression pedal integral to a piece of audio equipment was lost or damaged, documenting its value and technical specifications accurately on the form allows for a clearer assessment of financial responsibility. This specificity in listing equipment is important for a thorough investigation and to ensure that all details are accurately recorded and assessed within the FLIPL process.

How do I fill out Form DD-200?

A fillable template for Form DD-200 can be accessed for ease of use here.

Date Initiated

Enter the date that the investigation of property logs was initiated.

Inquiry/Investigation Number

Enter the inquiry/investigation number associated with this form.

Date Loss Discovered

Enter the date that the loss was discovered.

National Stock Number

Enter the national stock number.

Item Description

Enter a brief description of the item.

Quantity

Enter the quantity of the item.

Unit Cost

Enter the cost of each unit of the item.

Total Cost

Enter the total cost for all of the items.

Circumstances of Property

Mark the relevant box to indicate if the item was lost, damaged, or destroyed, then enter an explanation of the circumstances for it.

Actions Taken

Enter a brief explanation of the actions you have taken to correct the circumstances explained above and prevent future occurrences.

Information About the Individual who Completed the Above Section

Enter the following information in the spaces provided:

• Organizational Address
• Name
• Signature
• DSN Number
• Date Signed

Information

Mark the relevant box to indicate whether it is the responsible officer or the reviewing authority filling out this section, then enter the following information in the spaces provided.

• Negligence or Abuse Suspected
• Comments/Recommendations
• Organizational Address
• Name
• Signature
• DSN Number
• Date Signed

Appointing Authority

Enter the following information in the spaces provided

• Recommendation
• Comments/Rationale
• Financial Liability
• Organizational Address
• Name
• Signature
• DSN Number
• Date Signed

Approving Authority

Enter the following information in the spaces provided.

• Recommendation
• Comments/Rationale
• Legal Review Completed if Required
• Organizational Address
• Name
• Signature
• DSN Number
• Date Signed

Financial Liability Officer

Enter the following information in the spaces provided

• Findings and Recommendations
• Dollar Amount of Loss
• Monthly Basic Pay
• Recommended Financial Liability
• Organizational Address
• Name
• DSN Number
• Date Report Submitted to Appointing Authority
• Date Appointed
• Signature
• Date Signed

Individual Charged

Enter the following information/mark the relevant box(es) in the spaces provided

• I have examined the findings and recommendations of the financial liability officer and
  • Submit the attached statement of objection
  • Do not intend to make such a statement
• I have been informed of my right to legal advice
• Organizational Address
• Name
• Social Security Number
• Signature
• Date Signed

Accountable Officer

Enter the following information in the spaces provided.

• Document Number(s) Used to Adjust Property Record
• Organizational Address
• Typed Name
• DSN Number
• Signature
• Date Signed

Frequently Asked Questions (FAQs)

Under what circumstances is a DD Form 200 not required?

A DD Form 200 is not required when an individual voluntarily makes full restitution to the government for the loss and the item is not a controlled item. However, for submitted forms, whether physical or digital, delay in responses to inquiries about the necessity of filing a property accountability form may be encountered, so it is best to report any destroyed equipment or property as soon as possible.

What is the significance of the "Date Loss Discovered" field on the form?

This date indicates when the loss was first identified, which is crucial for determining the timeliness of the form's initiation. With good timeliness, some properties may even avail of instant recall and replacement, with minimal financial charges to the parties involved.

How should witness statements be incorporated into the DD Form 200?

Witness statements should be attached as supporting documentation, providing additional perspectives on the circumstances surrounding the loss.

What actions should be taken if the DD Form 200 investigation determines negligence?

If negligence is determined, the responsible individual may be held financially liable, potentially leading to reimbursement obligations or disciplinary actions.

What is the process for appealing a financial liability determination made through a DD Form 200?

Individuals can submit a rebuttal or request reconsideration of the liability determination. If unsatisfied, they may appeal the decision through the appropriate military channels.

What documentation should be attached to the DD Form 200?

Relevant documentation includes witness statements, investigation reports, property records, and any other evidence pertinent to the loss.

How is the value of the lost property assessed in the DD Form 200 process?

The value is assessed based on the property's unit price and total cost, as specified in Blocks 4 through 8 of the form.

What is the role of the appointing authority in the DD Form 200 process?

The appointing authority reviews the completed form and investigation findings, making the final determination on financial liability and ensuring that the individual responsible for the loss, if any, is appropriately notified and given an opportunity to respond or appeal against the findings.

What are the potential consequences for individuals found liable through a DD Form 200 investigation?

Consequences may include financial reimbursement to the government and, in certain cases, disciplinary actions depending on the severity of the negligence.

How should the DD Form 200 be submitted once completed?

The completed form, along with all supporting documentation, should be submitted through the appropriate military channels for review and approval.

What is the importance of accuracy in completing the DD Form 200?

Accurate completion ensures a fair and thorough investigation, facilitating the correct determination of liability.

Can the DD Form 200 be used for property losses involving theft?

Yes, the form is used to document all instances of property loss, including theft, to determine the circumstances and assign liability.

What is the timeframe for completing the DD Form 200 investigation?

The investigation should be completed within 75 calendar days from the date the loss is discovered.

Who reviews and approves the DD Form 200 after submission?

The form is reviewed by the chain of command, including the financial liability officer and the appointing authority, who make the final decision on liability.

What steps should be taken if additional information is needed during the DD Form 200 investigation?

The investigating officer may request further details or clarification from involved parties to ensure a comprehensive understanding of the circumstances.