Fillable Form Sales Receipt

What is a Sales Receipt?

A Sales Receipt is a document used by business owners or vendors to record the sales they have made. Furthermore, a Sales Receipt acknowledges that the business owner or the vendor has been paid by the customer for his or her goods and services. A sales receipt must always be issued by the business owner or the vendor and must be delivered to the customer or buyer. Most brick-and-mortar businesses normally print or write sales receipts right after their customers or buyers pay for their goods or services. Some business owners or vendors also prefer delivering electronic sales receipts to their customers or buyers through emails.

A complete Sales Receipt Template must contain the following information:

• The full name of the business owner or vendor’s company
• The full legal name of the customer
• The current date of the transaction with the customer
• The mailing address of the customer
  • The city of the customer
  • The state of the customer
  • The ZIP code of the customer
• The telephone number of the customer

A generic sales receipt is different from an invoice. Both of these business documents are issued in different stages during the sales process of a business owner or a vendor. An invoice is a document with an itemized list that records the products or services a business owner or vendor has provided to his or her customers, the customer’s total amount due, and a method for the customer to pay the business owner or the vendor for the said items or services. An electronic or paper invoice may be delivered to the customer or buyer.

Meanwhile, a sales receipt is a written acknowledgment that the goods and services of a business owner or a vendor have been transferred to a customer or a buyer. In addition to the sales receipts customers or buyers receive normally from business owners or vendors, this written document is also issued during dealings with different kinds of businesses as well as stock market transactions.

An invoice will be delivered to a customer or a buyer after he or she receives the goods or services. This document must be delivered before the payment has been made. Invoices are commonly used by businesses and companies that sell different kinds of products in large quantities, such as manufacturers, wholesalers, and a number of freelance workers that provide different kinds of services instead of selling goods and products.

On the other hand, a sales receipt will be delivered to a customer or a buyer after the payment was received by the business owner or vendor. While an invoice serves as a business owner or a vendor’s request for payment from the customer or the buyer, a sales receipt will serve as an official record that will represent proof of the financial transaction or purchase between the customer or buyer and the business owner or vendor.

A business owner or a vendor may opt not to deliver an invoice to his or her customers depending on his or her business structure, but it is recommended since it will help them keep a thorough and detailed record of their income for tax purposes. Although an invoice may not be required all of the time, a sales receipt must be issued every time a transaction between a business owner or a vendor and his or her customers occurs.

If a business owner or a vendor receives his or her customers’ payment immediately upon giving them the goods or services, he or she does not have to provide an invoice anymore and can give them a sales receipt right away as proof of their payment.

A sales receipt is important for both the business owner or the vendor and the customer or the buyer. A customer will need a sales receipt just in case he or she has any issues with the business owner or the vendor’s products. The customer may want to return the product or have it exchanged for a new one. A sales receipt will help business owners or vendors verify that their customers’ claims are factual.

Issuing a sales receipt is for the benefit of both the customer or buyer and the business owner or the vendor. This document helps reassure the customer that they have paid the needed amount correctly. It also helps business owners or vendors keep track of the payments that have been made.

How to fill out a Sales Receipt?

Business owners or vendors can write their own Sales Receipt Form or download a PDF copy from a website that offers document templates. For convenience, they can also fill out the Sales Receipt Form electronically on PDFRun.

To fill out a Sales Receipt, you must provide the following information:

Company Name

Enter the full name of your company.

Customer Name

Enter the full legal name of your customer.

Date

Enter the current date of the transaction.

Address

Enter the mailing address of the customer.

City

Enter the city of the customer.

State

Enter the state of the customer.

ZIP Code

Enter the ZIP code of the customer.

Contact Number

Enter the contact number of the customer.

Sales Receipt Table

The instructions stated below will apply to all of the rows in this section.

Quantity

Enter the number of items that were ordered by the customer.

Item or Description

Enter the full name of the item or the description of the item.

Price

Enter the price of the item that was ordered by the customer in U.S. dollars.

Total

Enter the total price of the item that was ordered by the customer in U.S. dollars.

Subtotal

Enter the subtotal of all of the items that were ordered by the customer in U.S. dollars.

Tax Rate

Enter the tax rate that will be applied to this sales receipt.

Sales Tax

Enter the sales tax that will be applied to this sales receipt.

Shipping

Enter the price of shipping the items that were ordered by the customer in U.S. dollars.

Total

Enter the total amount the customer must pay in U.S. dollars.