Fillable Form DA 1999

What is Form DA-1999?

Form DA-1999, also known as the Restricted Area Visitor Register, is a crucial document used within military and secure government facilities to log and track visitors entering restricted areas. Its primary purpose is to enhance security by ensuring that only authorized individuals gain access to sensitive zones.

Maintaining and retaining DA Form 1999 is critical for several reasons. It serves as an official record that can be audited to ensure compliance with security protocols and regulations. In the event of a security breach or incident, the form provides valuable data that can assist in investigations by identifying who was present in the area at the relevant time. This particular form also records the effective date that the visit occurred, and thus can be used in order to schedule visits as well.

How do I fill out Form DA-1999?

A fillable copy of the DA-1999 form can be found here.

Organization

Enter the organization that is making use of this form.

Year

Enter the year that this form records information for.

Visitor Information

Enter the following information in each of the columns in the table provided. Each row of fillable fields must only contain information on one person or group and their visit.

Day

Enter the day that the visitor came to the area.

Month

Enter the month of the visit.

Name

Enter the visitor’s last name, first name, and middle initial.

Grade

Enter the grade of the visitor.

DOD ID

Enter the Department of Defense ID number of the visitor.

Signature

Have the visitor sign the form in the space provided.

Organization

Enter the organization that the visitor is part of.

Purpose of Visit

Enter the purpose for the visitor’s visit.

Clearance Status

Enter here the clearance status of the visitor.

Material Stored or Screened

Mark “Yes” or “No” to indicate if any material brought by the visitor was stored or screened.

Authorizing Officer’s Signature

Have the officer authorizing the visit sign the form in the space provided.

Time

Enter the time that the visitor entered and exited the area.

Frequently Asked Questions (FAQs)

How long should Form DA-1999 be retained?

The retention period for Form DA-1999 varies based on organizational policies and regulatory requirements, but it is typically retained for a minimum of one year. Retention may be longer in cases of security incidents or investigations.

Can Form DA-1999 be filled out electronically?

Yes, Form DA-1999 can be filled out electronically (often in the PDF format) if the facility or the proponent agency has the appropriate digital systems in place to manage documents online. Electronic completion can enhance efficiency and improve record-keeping accuracy, whether it's for a restricted area visitor record, personnel action form, or otherwise. Having a well-structured online filing system also makes it easy to follow related links to other documents and get forms in order for public release by the Army Publishing Directorate.

What should be done if a visitor refuses to provide information on Form DA-1999?

If a visitor refuses to provide the required information, they should be denied access to the restricted area. Security protocols must be followed to ensure that unauthorized individuals do not gain entry. Outside of extremely specific situations wherein the need to record information is waived, a legally binding signature and, at minimum, the visitor's contact details and name must be provided so that the United States Army or whichever organization is using this form can be sure of the security of the concerned area.

Is Form DA-1999 applicable to all restricted areas?

Form DA-1999 is generally used for restricted areas within military and secure government facilities. Specific usage may vary depending on organizational policies and security requirements, as well as the military service, role, and other important details about the visitor and the area.

What is the purpose of recording the escort's name on Form DA-1999?

Recording the escort's name ensures that the visitor is accompanied by an authorized individual at all times. This enhances security by ensuring accountability and supervision of visitors.

Can Form DA-1999 be used for multiple visits in a single day?

Yes, Form DA-1999 can be used to log multiple visits by the same individual in a single day. Each entry and exit should be recorded separately to maintain accurate records.

What happens to Form DA-1999 after the visitor exits the restricted area?

After the visitor exits, their departure time is recorded on Form DA-1999. The completed form is then filed and retained according to the facility's record-keeping procedures.

Are there any exceptions to filling out Form DA-1999?

Exceptions to filling out Form DA-1999 are rare and typically only granted for high-level officials or in emergency situations. Even then, alternative security measures are usually implemented, sometimes on the officials' own behalf or

How is visitor identification verified on Form DA-1999?

Visitor identification is verified by checking a government-issued ID, such as a driver's license or passport. The ID details are recorded on the form to ensure accuracy and accountability.

What role does Form DA-1999 play in security audits?

Form DA-1999 is a critical document in security audits, providing a detailed record of visitor access to restricted areas. It helps auditors assess compliance with security protocols and identify potential vulnerabilities.

Can Form DA-1999 be modified after it has been completed?

Modifications to Form DA-1999 after completion are generally not allowed to maintain the integrity of the record. If changes are necessary, they should be documented with appropriate authorization and justification. Video or photo evidence should be provided whenever possible, with the suggested clip being the reason for the modification. In the case of something that affects planned visits, like vacation leave or a family emergency, documentation of such things should be provided.

What is the consequence of not maintaining Form DA-1999 properly?

Failure to maintain Form DA-1999 properly can lead to security breaches, unauthorized access, and a lack of accountability. It can also result in non-compliance with regulatory requirements and potential disciplinary actions.

How is confidentiality maintained with Form DA-1999?

Confidentiality is maintained by securely storing the completed forms and restricting access to authorized personnel only. Sensitive information on the form is protected according to privacy and security policies.

Who reviews Form DA-1999 for accuracy?

Security personnel or administrative staff typically review Form DA-1999 for accuracy. Regular audits may also be conducted to ensure compliance and identify any discrepancies.

What is the protocol if a visitor loses their identification while in the restricted area?

If a visitor loses their identification, they must immediately report it to security personnel. The visitor's presence and activities are closely monitored until the situation is resolved.

Can visitors pre-register on Form DA-1999?

Some facilities allow visitors to pre-register to expedite the sign-in process. Pre-registration can include providing necessary information and identification details in advance.